Meetings are an important part of getting work done, sharing information, and ensuring everyone is on their tasks. However, we often see there are too many meetings, and the majority are not productive - actually they are counter productive.
Things to consider about holding meetings:
1. It costs money! - Think about a meeting you recently attended. How many people were there? Then estimate how much each person makes an hour and add that up. Also consider time for IT support, admin work scheduling the meeting, and other tasks that must be accomplished to conduct the meeting. It all adds up to a realistic cost.
2. It takes time away from other work - There are meetings that are important, but consider you are taking employees away from their daily tasks to attend a critical meeting.
3. Technology has greatly improved communication - There was a time, before cell phones, online chat, email that meetings were critical to improving communication.
So when do you hold a meeting?
There are other good reasons to hold a meeting, but ensure they have a specific purpose, a deliverable that you can point to after the meeting is over.
When not to meet?
The next time you consider calling a meeting together ask yourself a few questions; "What will I learn from the meeting that I could not learn some other way?", "What is the deliverable to expect from the meeting?" Yes, you should have something to show from your meeting. (See our blog articles on agendas such as "Effective Meeting Agendas." Most importantly, "How much will it cost in money and lost time from work and is it worth it?"
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